How to submit many teaching resources at once
If you already have a folder full of finished resources, you don't need to send them one by one. One spreadsheet and one email or link is enough.
Short answer: To submit multiple teaching resources at once, list each resource in its own row of the Resource Submission List (an Excel sheet we email you after you apply), name every file so it matches its row, and send everything in one email to support@stifo.de. For many or large files, send one Google Drive, Dropbox or WeTransfer link instead. Each resource can be up to 100 MB.
What is the Resource Submission List?
The Resource Submission List is an Excel sheet that comes with your seller documents after you apply with the short form. It is how you send many resources at once: each row describes one resource, and we use it to set up your product pages.
Each row asks for:
| Column | Example |
|---|---|
| File name | Fractions-Practice-Grades-5-6.pdf |
| Preview and thumbnail file names | Fractions-Practice-Grades-5-6-thumbnail.png, -preview-1.png |
| Title | Fractions Practice Worksheets, Grades 5-6 |
| Subject | Math |
| Grades | 5-6 |
| Type | Worksheets |
| Price | $4.99 |
| Short description | Two or three sentences on what is included and how teachers use it |
You don't need to write long product descriptions. We write the titles, descriptions, FAQ, SEO and structured data for your product pages. Your short description tells us what matters most.
How should I organize my files before sending?
From experience, ten minutes of sorting saves a lot of back and forth. Make one folder for the whole submission, then one subfolder per resource:
- Fractions-Practice-Grades-5-6/ containing the PDF, the thumbnail and the previews
- Place-Value-Task-Cards-Grade-3/ containing a ZIP of the files, the thumbnail and the previews
- Your signed documents and the completed Resource Submission List at the top level
For multi-file resources, put the resource files into one ZIP. Keep the answer key in the same file or ZIP as the resource. Use PDF for printables, and include an editable file (PPTX, DOCX or a Google link) only if the resource is meant to be edited.
Why do file names need to match the rows?
When you send 30 resources, a file called final_v3.pdf could belong to any of them. Names that match the rows let us connect every file, thumbnail and preview to the right product without guessing.
- Use the topic, type and grade: Fractions-Practice-Grades-5-6.pdf.
- Use hyphens, not spaces or special characters.
- Give images the same base name plus -thumbnail or -preview-1, -preview-2.
- Copy the names into the spreadsheet exactly, including the file extension.
- Say whether a printable is US Letter, A4 or both, in the title or short description.
Our guide to making previews and thumbnails shows how to create the images. Previews and thumbnails as PNG or JPEG files are required for every resource.
Should I send files by email or by link?
Send everything in one email from your own address to support@stifo.de: signed agreement, forms, the Resource Submission List, resource files, previews and thumbnails.
If you have several resources or large files, attach your documents and the list, and send one Google Drive, Dropbox or WeTransfer link for the resource folder instead. The link must open without a login, so check it in a private browser window before you send. A WeTransfer link expires after a while, so send it when you are ready for it to be downloaded.
The limit is up to 100 MB per resource. If a resource is bigger, compress images inside the file or split it into parts that are useful on their own.
What happens after I send a large batch?
We confirm receipt within 2 business days and countersign the agreement and email you a copy. Then we set up your product pages, your author page, landing pages for your resources and mentions in our blog.
Your resources go live as soon as they are set up. There is no extra review or approval round, so check that every file in the batch is the final version before you send it. A quick routine helps: open each file, check page count, answer key and spelling, then tick it off in the spreadsheet.
What goes wrong most often with big batches?
The same few slips cause most delays when a seller sends 20 or 50 resources in one go:
- A row without files, or files without a row. Count the rows and the resource folders before you send. The numbers should match.
- Missing thumbnails. Every resource needs previews and a thumbnail as PNG or JPEG. A batch with three missing thumbnails can't be fully set up.
- Typos in file names. Fractions-Practice-Grade-5-6.pdf in the sheet and Fractions-Practice-Grades-5-6.pdf in the folder look the same at a glance. Copy and paste names rather than retyping them.
- A link that asks for a login. Test it in a private window.
- Drafts mixed in with finals. Move old versions out of the folder entirely, so only the files you want to sell are in it.
If you spot a mistake after sending, email support@stifo.de with the corrected row or file and a short note on what changed.
How do I add more resources later?
Use the same method. Add new rows to your Resource Submission List for the new resources and email the list with the files (or one link) to support@stifo.de. Updates, price changes and removals of existing resources also go by email. Price changes take effect within 5 business days.
Many teacher-authors find it easiest to send a first batch of their strongest resources, then add the rest in smaller rounds, for example once a month or during school breaks. That spreads the preparation work, and your first listings are live while you finish the next ones.
Frequently asked questions
Can I submit multiple teaching resources at once?
Yes. List each resource in its own row of the Resource Submission List and send all files in one email or one shared link to support@stifo.de.
Do I upload resources in the application form?
No. The form is only the application and needs no files. You send resources by email after you receive the seller documents.
What is the file size limit?
Up to 100 MB per resource. For several or large files, send one Google Drive, Dropbox or WeTransfer link that opens without a login.
Do I need to write the product descriptions?
Only a short description per row. We write the titles, descriptions, FAQ, SEO and structured data for your product pages.
How soon will I hear back after sending?
We confirm receipt within 2 business days. Resources go live as soon as they are set up.
How do I add resources after my first batch?
Email new rows for the Resource Submission List plus the files for the new resources to support@stifo.de.
Ready to sell your teaching resources?
Apply with the short form. We email you the seller documents, you send your final files with previews and thumbnails, and we set up your product pages, your author page and landing pages. You keep 70% of net revenue, with no fees and no exclusivity.
Keep reading
General information about the TeachLessons Seller Program, not legal, tax or financial advice. The signed Seller Agreement sets out the binding terms. Questions: support@stifo.de.